ICLIP
Overview
Notice -On May 20, 2025, the Interagency Cache Logistics Inventory Program (ICLIP) replaces Interagency Cache Business System (ICBS). Please use ICLIP for current information.
- Interagency Cache Logistics Inventory Program (ICLIP) is an interagency system whose mission is to support incident teams with supplies and equipment.
- ICLIP, which performs functionally similar to ICBS, supports the ordering, tracking, and delivery of mission-critical supplies to support the firefighting communities mission.
- ICLIP is a warehouse management and inventory system that supports the unique requirements of the NISC system. The NISC manages all items that make up the National Fire Equipment System (NFES) for fire/all hazards incident use. This inventory includes, but is not limited to, firefighting tools, personal protective clothing and equipment, fire shelters, pumps, hose, specialized incident communications equipment, forms, and training materials.
- ICLIP is used at 15 interagency incident support caches hosted by the Forest Service, Bureau of Land Management, and state agencies.
- The 15 Interagency caches do a robust business, managing more than $225 million in inventory, and refurbishing many items that are used many times during a fire season. The caches also have processes that determine when an item requires permanent disposal.
System Status: ICLIP is Operational
Training coming soon.
Knowledge Based Articles
Name | Description |
| The following KBAs apply to IROC and ICLIP | |
| Accessing IROC | This article describes the steps for getting access to IROC. IROC includes multiple applications, including ICLIP, the new tool that is replacing ICBS for all caches. IMPORTANT: The Help Desk cannot assign roles. Please follow the instructions in this article and refer to Step 5 for more information on roles. |
| Introduction to IROC DMT | This article highlights features available in the IROC Data Management Tool (DMT), which provides additional functionality and enhanced search, data entry, and customization features not available in IROC Portal. |
| Working with Links In the DMT | This article provides helpful information for working with lists in the IROC Data Management Tool (DMT), including how to sort, filter, and find the records you need. |
| Creating and Managing Favorites in the DMT | This article outlines how to create, access, and remove Favorites in the Data Management Tool (DMT). Creating Favorites is a good way to create a menu of frequently used actions. |
| Submitting an IROC Help Desk Ticket | This article outlines how to submit an IROC Help Desk Ticket via the Interagency Incident Applications (IIA) Help Desk. The IROC Help Desk has someone on call 24 hours a day, 7 days a week, including holidays. |
| The following KBAs are ICLIP Specific | |
| Managing Inbound Cache-to-Cache Transfers | This article describes how cache users view and manage inbound cache to cache transfers. |
| Managing Shipping Carriers | This article explains how Cache Administrators can create and manage shipping carriers in ICLIP’s Enterprise Asset Workspace. |
| Printing Labels | This article describes how to print item labels. The printing function is available from multiple locations within the ICLIP Enterprise Asset Workspace, including labeling kits, cartons, individual items, packages, and more. The process described here is the same for all options. |
| Managing Trackable Assets | This article describes how to access, update, and create trackable assets as a Cache Administrator, Assistant Administrator, Warehouse Supervisor, and Cache Manager. Additionally, the following personas can update trackable assets: Supply Technicians, Mechanic Leads, Publications Leads, Radio Technicians, and Kit Admins. |
| Managing Non-Trackable Assets | This article describes how to access, update, and create non-trackable assets as a Cache Administrator, Assistant Administrator, Warehouse Supervisor, and Cache Manager. Additionally, the following personas can update non-trackable assets: Supply Technicians, Mechanic Leads, Publications Leads, Radio Technicians, and Kit Admins. Note: Non-trackable assets are consumable assets. |
| Creating a Cache-to-Cache Transfer | This article describes how the following roles can create cache-to-cache transfers in ICLIP. This action is available in the Data Management Tool (DMT).
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| Managing Outbound Cache-to-Cache Transfers | This article describes how cache users view and manage outbound cache to cache transfers. |
| Managing Users and Groups | This article describes how Cache Administrators, Assistant Admins, Warehouse Supervisors, and Cache Managers can provide a persona to new users to ensure they have the appropriate access. It also describes how to remove or edit a user’s persona or set the user persona as active or temporary. |
| Managing Disposal Orders | This article describes how to access, create, edit, and delete disposal orders in ICLIP's Enterprise Asset Workspace. |
| Managing Vendors | This article explains how Cache Administrators use the ICLIP Enterprise Asset Workspace (EAW) to set up and manage cache vendors. This includes viewing, adding, editing, and exporting vendor information. You can also associate catalog items with a vendor. Once vendors are set up in the system, all cache users will be able to select the vendor. |
| Submitting Other Orders | This article describes how the cache can submit an order on the ICLIP Portal on behalf of a customer. |
| Managing Purchase Orders | This article describes how Cache Administrators, Assistant Administrators, Cache Managers, Warehouse Supervisors, and Supply Technicians can create and manage purchase orders in ICLIP’s Enterprise Asset Workspace. |
| Submitting Incident Orders | This article describes how an Ordering Manager can submit an Incident Order on the ICLIP Portal. |
| Navigating ICLIP’s Enterprise Asset Workspace | This article highlights the basic navigation features available in the ICLIP Enterprise Asset Workspace (EAW). This tool, built within the IROC ServiceNow Platform, provides streamlined functionality, search, data entry, and customization features for managing all aspects of your cache. The EAW is available to Cache Admins, Assistant Admins, Warehouse Supervisors, Cache Managers, Supply Technicians, Warehouse Users, Mechanic Leads, Publications Leads, Radio Technicians, and Kit Admins. |
| Managing Kit Requests | This article describes how to create or cancel a kit request in the ICLIP Enterprise Asset Workspace (EAW). |
| Creating an Ad-Hoc Move Task | This article describes how to complete an ad-hoc move in ICLIP’s Enterprise Asset Workspace. Ad-hoc moves can rearrange items in bins, move items from a virtual location to a physical location, or move overflow items from one location to another with available capacity. |
| Fulfilling Orders | This article describes how cache users can access and fulfill Customer Orders in ICLIP's Enterprise Asset Workspace. |
| Managing Quantities for Consumable Assets | This article describes how to increase or decrease the quantity of consumable assets in ICLIP's Enterprise Asset Workspace. |
| Submitting Returns | This article describes how to submit a return in the ICLIP Enterprise Asset Workspace (EAW). Note: The returns process is only available for consumables (non-trackables). |
| Searching for Inventory Quantity and Location | This article describes how all users can search inventory by Item ID, Asset tag, or by Aisle and Space (Location) using the ICLIP Enterprise Asset Workspace (EAW). |
Videos
Name | Description |
| The following video applies to IROC and ICLIP | |
| Navigating the IROC DMT (video) | This video gives an overview of how to work in the Data Management Tool (DMT), including updates based on the move to Tokyo and the Next Experience user interface. |
| The following videos are ICLIP Specific | |
| Navigating the Enterprise Asset Workspace (EAW) | This video describes how to use the EAW in ICLIP. NOTE: Screenshots and some functionality may change slightly until the application is deployed. |
| Navigating the ICLIP Portal | This video describes how to use the ICLIP Portal in ICLIP. NOTE: Screenshots and some functionality may change slightly until the application is deployed. |